Welcome & Guidelines

a. To access your internal SciArt Dashboard you have to head over to the SciArt website: https://science-art-society.ec.europa.eu/front & go to the “Log In” link in the top right hand corner of the webpage. 

!! Please bear in mind that, as explained in chapter 1, the first ever time you attempt to log in you will get an automatic reply stating that your account needs to be approved by the system administrators (that’s us don’t worry). This will generally happen within 24 hrs and you will be notified via email that your account is active. 

b. Clicking on the "Log In" link will take you to the standard EU login portal, so you just need to put in your ECAS details (the ones you use for any EC website).

c. Once you are logged in, you are taken directly to your personal dashboard. 

d. At the top of the dashboard you will see a “Back to Site” arrow which allows you to go back and browse the rest of the site as before (in Read-only mode) as well as give you the choice to log out.

e. You will see a black bar at the top of your screen, with your Username and a “dashboard” sign. 

f. Click on “Dashboard”. A white bar will pop-down below, where you will see listed a “Dashboard - User”* title. Click on this title to return to your specific Dashboard. 

*User type: this will vary depending on your role in the project. 

• If you are the artist who submitted a proposal, your User Role will be “Lead Artist”  
• If you are a collaborating Scientist/Policymaker/Artist/Other, your User Role will be “Fellow”.

a. You can change the status of your project from “Published” to “Draft” and viceversa. You can do this either in the right-hand-side column in the “Edit” mode or in the box that will appear, once the project is in “Draft” mode in the “View” of the project (once the project is Published you can edit its status only in the “Edit” mode). 

b. The “Draft” mode allows you to work on the project without submitting it as a finalised version. All collaborators of a project will be able to see your work as it is developing. 

c. The “Published” mode makes your work visible to all the other people with a need to know, basically limited to the SciArt team and Curatorial Committee at the moment. 

d. The order of the content in the “Edit” mode is reflected by the “View” mode. 

a. When you go to “Edit” a project you will find different fields. These will be filled in with the content you provided in the proposal you submitted in August. You can update/edit/delete this content as you see appropriate. Where and what to change should be intuitive, though it is not always very clear. That is due to the software the EC uses, unfortunately - take your time to understand the format of these editing pages. 

b. Please keep in mind that the sections are fixed and intended to end up in the Catalogue. You have anyway the possibility to add new sections at the bottom of the page, according to your needs. You will have the possibility to add new ones at the bottom of the page, according to your needs.

c. We have some fields where inserting pictures is mandatory, but you can also add pictures within the text in any of the different text boxes.

d. In the “Edit” mode you find a short description below each field which refers to the content of the field and can guide you when editing/uploading content - click on the little question mark to see these.  

e. In “Edit” mode, the asterisk after the field description indicates the field is mandatory. 

(row 1 in Table): the working title/proposed title of  your project.

(row 1 in Table): if available, a shorter version of this title

=> mandatory (row 1 in Table): this picture will be used when presenting the project online.

This section contains most of the information relating to your proposal. 

This is the stage of your work as it progresses from proposal to project => not editable, fixed by SciArt team (row 3 in Table)

This is the stage wherein we are all working now, Resonances IV Projects Development => not editable, fixed by SciArt team (row 3 in Table)

We have two simple categories to allow better handling these documents. All will work with the “operational” type, only the SciArt team will insert also documents of the “administrative” type => not editable, fixed by SciArt team (row 3 in Table)

(row 4 in Table): a free text field where you can add tags for the project as you see fit. You can use any separator you like, but we recommend a semi-colon “;”.

As the name indicates, this is the artist leading the group working on a shared proposal, ultimately responsible for the production of the artwork. In case of shared responsibilities, please agree amongst yourselves which single name to put here. You can add the other artists in the “Additional Collaborators” field => mandatory. 

If you are the Lead Artist of a proposal, ie. the main person submitting/editing it you have to put yourself otherwise you will not see the proposal on your Dashboard. (row 4 & 5 in Table).

NB: This field will search search for names within our Database, so please start filling in a few letters of a person’s name and their full name should come up for you to add them in the proposal – (they will also need to be registered on the website for this to be possible, see section 1). If the name does not come up, please contact the SciArt team via the Resonances mailbox - JRC-RESONANCES@ec.europa.eu asking us to insert the person.

=> mandatory (row 4 & 5 in Table): as above, please indicate one single scientist as lead of the scientific work (even if responsibilities are shared).

NB: This fields will search search for names within our Database, so please start filling in a few letters of a person’s name and their full name should come up for you to add them in the proposal – (they will also need to be registered on the website for this to be possible, see section 1). If the name does not come up, please contact the SciArt team via the Resonances mailbox - JRC-RESONANCES@ec.europa.eu asking us to insert the person.

For projects with more than 2 people, here you can add the names of any other collaborators, each in a separate field. These are free text fields: you’ll have to write the full name; email; organisation and role of the collaborators, as appropriate. (row 5 in Table)

The main artistic discipline of your project. 

a. Start to type the discipline you are looking for to find it. This field will search from a simple thesaurus of disciplines based on the OECD categories, and combined with the arts. The fields are numbered for easier understanding. It starts with 1 Natural Science - Mathematics and ends with 7 Arts. You can start typing in the field, either with letters or numbers, and the appropriate entries will appear. 

b. The art disciplines are found under the number 7.

(row 6 in Table): functions in the same way as the Art Discipline field: just start typing what you are looking for. If it does not appear, please email the SciArt team

Functions in the same way as the points above and allows you to include as many disciplines as you like (each one in a separate field).

(row 7 in Table): a succinct synthesis of not more than 2000 characters, to be used in material which will be created for the exhibition (including the opening).

(row 7 in Table): the full description of the artwork, as it could figure in the catalogue. It is a free text field, so you can add pictures where you like.

(row 7 in Table): here you can develop the underlying artistic, philosophical or other concepts of your proposal.

(row 8 in Table): here you can insert the wider context of your project, making links and associations useful to its understanding.

(row 8 in Table): here you can expand on how your project relates to the theme of Resonances IV, adding any reflection you think is valuable for the public.

(row 8 in Table): here you can expound on the scientific background. For scientists and policymakers, this is an excellent occasion to put the spotlight on your scientific work, project, principles, or elaborations, or on the policy that inspired the proposal.

(row 9 in Table): additional context and background for your project.

(row 9 in Table): this should contain the general technical description of your project, pointing out eventual problems in maintenance and repair.

(if needed) (row 9 in Table): this is the full technical rider, as detailed as possible, that will be sent to the producer in order to allow them to provide the necessary hard- and software. 

Here you can insert a table: you can copy-paste from an excel spreadsheet, though it will not have all the same functionalites. Please upload the original then at the bottom of the page.

The budget, to be seen by the SciArt Team only. => here you can insert a table (row 10 in Table) You can copy-paste from an excel spreadsheet, though it will not have all the same functionalites. Please upload the original then at the bottom of the page.

Budget Estimate (row 11 in Table): the overall total estimated budget needed

(checkbox) (row 11 in Table): please check this box if the artist’s fee is integrated in the provided budget.

Please upload any documents (e.g. a pdf as proof of your original input).

You can add one image per "Document" paragraph type but you can add as many paragraphs as you like. (part of the Documents section - row 12, 13, 14 in Table)

Free Text paragraph which can be filled in (part of the Documents section - row 12, 13, 14 in Table)

Allows you to upload any additional images. You can add one image per "Image" paragraph type but you can add as many paragraphs as you like. (part of the Documents section - row 12, 13, 14 in Table)

Allows you to upload any additional documents (see Row 12, 13, 14 in Table).

To insert a document head to the “Documents” section and toggle the arrow down from where you see “Add Images” to select “Add Documents”.

The paragraph that pops up will allow you to add any Media which has been saved in our Media database. To add your specific document or media etc. to this database click on the hyperlinked “media add page” above the search box. 

The Media Add Page will automatically take you to a page which allows you to upload a document. Where you see “File Type”, select “Local” and there you will get the opportunity to Browse your own files. 

Once the file is selected and uploaded click “Save”. This will ensure that the document is added to the Media database.

Then, go back to the “Edit” page of your project and start typing in a few letters until your specific document is shown as an option below. Select it and you will see it in the “View” of the Project the next time you save it.

Please add any link you think useful: to your personal website, to any artistic, scientific or policy website, general or specialised information and any other link you think useful for a future visitor to continue their exploration of the themes in the project. 

1. Redirect link (row 15 in Table)